--- title: "Providers: Add/Edit" description: Enter the identity, classification, and cost details for each ICT third-party service provider — these records must exist before you can create contracts. --- [Skip to content](https://support.copla.com/providers-add-edit#main-content) English Show submenu for translations [![main-black-pinkglasses](https://support.copla.com/hubfs/main-black-pinkglasses.svg)](https://support.copla.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Contact us](mailto:support@copla.com) [Contact us](mailto:support@copla.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Copla Help Center](https://support.copla.com/?hsLang=en) 2. [Copla Registry](https://support.copla.com/copla-registry?hsLang=en) 3. [Completing the Register](https://support.copla.com/copla-registry?hsLang=en#completing-the-register) # Providers: Add/Edit ## Enter the identity, classification, and cost details for each ICT third-party service provider — these records must exist before you can create contracts. #### Fields covered on this page: - [Register type](https://support.copla.com/providers-add-edit#Register-type) - [Provider's name](https://support.copla.com/providers-add-edit#Provider-name) - [Criticality level](https://support.copla.com/providers-add-edit#Criticality-Level) - [Provider's name in Latin alphabet](https://support.copla.com/providers-add-edit#Provider-name-in-Latin-alphabet) - [ID type](https://support.copla.com/providers-add-edit#ID-type) - [ID code](https://support.copla.com/providers-add-edit#ID-code) - [Additional ID type](https://support.copla.com/providers-add-edit#Additional-ID-type) - [Additional ID code](https://support.copla.com/providers-add-edit#Additional-ID-code) - [ICT provider HQ country](https://support.copla.com/providers-add-edit#ICT-provider-HQ-country) - [Legal person type](https://support.copla.com/providers-add-edit#Legal-person-type) - [Financial reporting currency](https://support.copla.com/providers-add-edit#Financial-reporting-currency) - [Annual ICT provider cost](https://support.copla.com/providers-add-edit#Annual-ICT-provider-cost) - [Is this provider the ultimate parent company?](https://support.copla.com/providers-add-edit#Is-this-provider-the-ultimate-parent-company) - [Ultimate parent ID type](https://support.copla.com/providers-add-edit#Ultimate-parent-ID-type) - [Ultimate parent company's name](https://support.copla.com/providers-add-edit#Ultimate-parent-company-name) - [Ultimate parent's HQ country](https://support.copla.com/providers-add-edit#Ultimate-parent-HQ-country) --- ### `Register type` The type of register in which this provider record is maintained. #### What to enter **Select the register type that applies to this provider record.** This determines which register the provider is associated with in Copla Registry. [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Provider's name` The legal name of the ICT third-party service provider as registered in the relevant business register. #### What to enter **Enter the full legal registration name as it appears in the business register — not a brand name, trading name, or abbreviation.** Use the alphabet in which the name is registered: Latin, Cyrillic, or Greek. *If you're having issues, see [Provider master-data and record availability issues](https://support.copla.com/provider-master-data-and-record-availability-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Criticality Level` An internal classification of this provider's criticality level to support internal audit and compliance records. #### What to enter **Select the criticality level that reflects your entity's internal assessment of this provider.** This field supports internal governance and does not map directly to the importance assessment of individual functions. [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Provider's name in Latin alphabet` The legal name of the provider transliterated or written in Latin characters. #### What to enter **Enter the provider's name in Latin alphabet.** If the name in the Provider's name field is already in Latin alphabet, enter it again here unchanged. [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `ID type` The type of identification code used to identify this provider. #### What to enter **Select** `LEI` **for all providers.** For providers established in the EU that are legal persons, `EUID` can be used instead of or in addition to LEI. For providers that are individuals acting in a business capacity, alternative codes — CRN, VAT, PNR, or NIN — may be used. **NOTE:** - For legal persons established outside the EU, only LEI can be used. EUID and alternative codes are not accepted for third-country legal persons. - Only LEI or EUID can be used for legal persons. Alternative codes are only permitted for individuals acting in a business capacity. *If you're having issues, see [Identifier and code issues](https://support.copla.com/identifier-and-code-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `ID code` The identification code for this provider corresponding to the `ID type` selected. #### What to enter **Enter the code exactly as it appears in the relevant registry.** A LEI is always 20 alphanumeric characters. An EUID includes a dot separating the country/register code from the company identifier — enter the full code including the dot. **NOTE:** - **If the provider's LEI is genuinely unavailable — for example, for a third-country provider without an LEI — use the best available alternative identifier.** The entry will be flagged as a data quality issue but will not cause file rejection if all other fields are complete. *If you're having issues, see [Identifier and code issues](https://support.copla.com/identifier-and-code-issues?hsLang=en) or [My provider identifier is being rejected](https://support.copla.com/my-provider-identifier-is-being-rejected?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Additional ID type` The type of a second identification code for this provider, where available. #### What to enter **Select the type of the additional identifier.** For EU-established legal persons, use `LEI` or `EUID`. For individuals acting in a business capacity, alternative codes may be used. Leave this field empty if no additional identifier is available. *If you're having issues, see [Identifier and code issues](https://support.copla.com/identifier-and-code-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Additional ID code` The second identification code for this provider, corresponding to the `additional ID type` selected. #### What to enter **Enter the code exactly as it appears in the relevant registry.** Leave this field empty if no additional identifier is available. *If you're having issues, see [Identifier and code issues](https://support.copla.com/identifier-and-code-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `ICT provider HQ country` The country where the ICT provider's global operating headquarters are located. #### What to enter **Select the ISO 3166-1 alpha-2 country code for the country where the provider's headquarters are located.** This is typically the country of tax residence. *If you're having issues, see [Provider master-data and record availability issues](https://support.copla.com/provider-master-data-and-record-availability-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Legal person type` Whether this provider is a legal person or an individual acting in a business capacity. #### What to enter **Select** `Legal person` **for companies, corporations, and other registered legal entities.** Select `Individual acting in a business capacity` only for sole traders and natural persons providing ICT services in a professional capacity. **NOTE:** The legal person type determines which identifier types are permitted. If you select `Legal person`, only LEI or EUID are valid as the primary identifier. *If you're having issues, see [Provider master-data and record availability issues](https://support.copla.com/provider-master-data-and-record-availability-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Financial reporting currency` The currency used to express the annual cost for this provider. #### What to enter **Select the ISO 4217 alphabetic currency code that matches the currency used in your entity's financial statements.** This must be the same currency used across the register for cost reporting. [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Annual ICT provider cost` The total annual expense or estimated cost for all ICT services provided by this provider to the reporting company. #### What to enter **Enter the monetary value in the reporting currency, in units.** This must represent the total aggregated annual spend with this provider across all contracts. If the exact cost cannot be determined, enter the best available annual estimate. **NOTE:** - If your entity has multiple contracts with the same provider, the value entered here must equal the sum of the annual costs entered across all those contracts. Copla Registry validates these figures against each other. *If you're having issues, see [Cost and cross-record consistency issues](https://support.copla.com/cost-and-cross-record-consistency-issues?hsLang=en) or [My provider costs and contract costs do not match](https://support.copla.com/my-provider-costs-and-contract-costs-do-not-match?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Is this provider the ultimate parent company?` Whether this provider is itself the highest parent company in its corporate group. #### What to enter **Select** `Yes` **if the provider has no parent company above it.** Select `No` if the provider has a parent company — you will then need to complete the ultimate parent fields below. *If you're having issues, see [Supply chain, subcontractor, provider, and ultimate parent issues](https://support.copla.com/supply-chain-subcontractor-provider-and-ultimate-parent-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Ultimate parent ID type` The type of identification code used to identify the provider's ultimate parent company. #### What to enter **Select** `LEI` **or** `EUID`**.** For ultimate parent companies established outside the EU, use `LEI` only. *If you're having issues, see [Supply chain, subcontractor, provider, and ultimate parent issues](https://support.copla.com/supply-chain-subcontractor-provider-and-ultimate-parent-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Ultimate parent company's name` The legal name of the ultimate parent company of this provider. #### What to enter **Enter the full legal registration name of the ultimate parent company.** If the provider has no parent — because it is itself the ultimate parent — this field reflects the provider's own name. *If you're having issues, see [Supply chain, subcontractor, provider, and ultimate parent issues](https://support.copla.com/supply-chain-subcontractor-provider-and-ultimate-parent-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) --- --- ### `Ultimate parent's HQ country` The country where the ultimate parent company's headquarters are located. #### What to enter **Select the ISO 3166-1 alpha-2 country code for the country where the ultimate parent's headquarters are located.** **NOTE:** - If the provider is its own ultimate parent, enter the same country as the provider's headquarters country. *If you're having issues, see [Supply chain, subcontractor, provider, and ultimate parent issues](https://support.copla.com/supply-chain-subcontractor-provider-and-ultimate-parent-issues?hsLang=en).* [Back to top](https://support.copla.com/providers-add-edit#top) - [Core Guardian](https://support.copla.com/core-guardian?hsLang=en#main-content) - [General Instructions](https://support.copla.com/core-guardian?hsLang=en#general-instructions) - [Additional Information](https://support.copla.com/core-guardian?hsLang=en#additional-information) - [Demo Platform](https://support.copla.com/core-guardian?hsLang=en#demo-platform) - [Integration Setups](https://support.copla.com/core-guardian?hsLang=en#integration-setups) - [Copla Registry](https://support.copla.com/copla-registry?hsLang=en#main-content) - [Getting started](https://support.copla.com/copla-registry?hsLang=en#getting-started) - [Completing the Register](https://support.copla.com/copla-registry?hsLang=en#completing-the-register) - [Troubleshooting](https://support.copla.com/copla-registry?hsLang=en#troubleshooting) - [FAQ](https://support.copla.com/copla-registry?hsLang=en#faq) - [VendrIQ](https://support.copla.com/vendriq?hsLang=en#main-content) - [Trial](https://support.copla.com/vendriq?hsLang=en#trial) - [Overview](https://support.copla.com/vendriq?hsLang=en#overview) [![main-black-pinkglasses](https://support.copla.com/hubfs/main-black-pinkglasses.svg "main-black-pinkglasses")](http://copla.com) [support@copla.com](mailto:support@copla.com) [mailto:support@copla.com](mailto:support@copla.com) Copyright © 2026, Copla